Hospital Management System
Sound Familiar?

Is This Your Hospital's Everyday Reality?

Still managing patient records manually?

Billing errors costing your hospital lakhs every month?

Struggling to coordinate between departments?

Insurance claims get rejected because of documentation mistakes?

Stock runs out in pharmacies while other stores are overstocked?

Your management team has no real-time view of hospital performance?

If any of this sounds like your hospital - SmartHMIS was built to solve exactly these problems.

Why Choose SmartHMIS

SmartHMIS: Transforming Operational Outcomes with Precision

SmartHMIS is an innovative Hospital Management Software that drives precise operational improvements, optimising efficiency and coordination across hospital workflows for superior outcomes

25%

Reduction of dead stock

30%

Improvement in financial efficiency & accuracy

30%

Reduction in operational costs

50%

Reduction in wastages through robust checks & controls

20 Lakhs

Cost Savings for paper and related Inventory

See How SmartHMIS Makes a Difference
Improved Patient Experience

Enhancing Your Hospital's Efficiency Through the Patient Journey

Discover how SmartHMIS can optimise your hospital's workflow, enhance patient care, and improve overall efficiency.

Animated graphic showing a hospital management software interface
Features of SmartHMIS

Streamlined patient Care from registration and admission to follow-up

See how SmartHMIS streamlines patient onboarding and care from registration to follow-up.

Registration

Fast, accurate, and paperless onboarding

  • ABHA-integrated HMIS for instant patient registration
  • Live token status for real-time appointment updates
  • Seamless insurance verification and processing
  • Fully digital OP consultations for a smooth experience
Admission

Swift and efficient admissions process

  • Quick bed assignment for timely admissions
  • Real-time patient status tracking across departments
  • Advanced nursing care coordination for patient safety and comfort
  • Smooth transfer between departments and care levels
Diagnosis

Accurate insights for informed decision-making

  • Fast symptom analysis and diagnostic updates
  • Instant access to specialist consultations
  • Comprehensive treatment plans tailored to patient needs
  • Immediate test results and diagnosis sharing
Discharge & Follow-Up Care

Efficient discharge and continuous care

  • Paperless discharge process with minimal delays
  • Clear, timely billing and medication instructions
  • Post-discharge care planning and personalized instructions
  • Automated follow-up reminders and easy appointment booking

Optimising stock management and procurement processes

See how our hospital management system enhance stock control and procurement for seamless inventory management

Auto-Reorder Management

Efficient stock replenishment and management

  • Auto-generate purchase orders and stock transfers based on reorder levels
  • Set reorder levels using safety stock, usage, and delivery times
  • Detect and return expired or near-expiry items to suppliers
  • Automate reorder processes for timely stock replenishment
Stock Optimization

Enhanced management of consumables

  • Record consumption to optimize stock levels
  • Manage breakable items with point billing to reduce waste
  • Adjust stock based on actual usage
  • Regularly review stock levels for alignment with needs
Approval & verification

Streamlined requisition and approval processes

  • Implement approval from both requesting and transferring sides
  • Verify purchase requisitions with custodians before the purchase department
  • Ensure accurate processing of purchase and transfer requests
  • Facilitate efficient communication and approvals
Inventory Audits

Regular checks for accuracy and compliance

  • Conduct periodic audits using system tools
  • Reconcile inventory to detect and address discrepancies
  • Review audit results to correct stock issues
  • Ensure adherence to inventory management policies

Optimised pharmacy management and billing processes

See how our smart hospital management system optimises pharmacy management and billing processes for maximum efficiency

Prescription Management

Efficient handling and verification of prescriptions

  • Digital prescription chart for easy access and management
  • Prescription verification and conversion for accurate dispensing
  • Integration with patient records for seamless medication tracking
  • Automated updates for prescription status and renewals
Medicine Dispensing

Accurate and timely medication delivery

  • Efficient medicine dispensing with real-time inventory checks
  • Automated pharmacy bill creation and list generation
  • Cash handover with currency denomination tracking
  • Sales return and verification process for accurate inventory management
Billing & Payments

Clear and precise billing processes

  • Comprehensive pharmacy bill creation and estimate billing
  • Patient credit management and cash wallet integration
  • Discount management for patients, staff, and dependents
  • WhatsApp billing for convenient and timely payment notifications
Cash Counter Management

Efficient management of cash transactions

  • Counter schedule management for streamlined operations
  • Cash handover processes with accurate currency denomination
  • Day close procedures to reconcile daily transactions
  • Patient cash wallet management and centralized cash counter oversigh

Streamlined efficient management of the employee lifecycle

See how our HIS software streamlines the entire employee lifecycle for efficient HR management

Recruitment & Onboarding

Streamlined hiring and initial setup

  • Record candidate details and schedule online assessments
  • Send offer letters and create detailed employee profiles
  • Assign departments, manage service records, and track certifications
  • Generate appointment letters and define access privileges
Employee Administration

Comprehensive role and duty management

  • Track attendance via biometric integration and manual entries
  • Create and approve duty schedules for fixed and variable shifts
  • Manage leave policies, holidays, and additional benefits
  • Process salaries, including arrears, bonuses, and deductions
Training & Development

Organize and monitor employee training

  • Schedule trainings and track employee participation
  • Notify employees of upcoming sessions and collect feedback
  • Record training details and use feedback for performance evaluations
  • Access training records and reports in the system
Mobile Access & Reporting

Enhanced accessibility and detailed reporting

  • Facilitate leave requests, manual punch entries, and attendance views via mobile app
  • Generate customizable HR reports and track employee metrics
  • Manage resignation processes and calculate final settlements
  • Provide audit-ready reports for HR compliance

Optimized financial management and regulatory compliance

See how our hospital management system optimizes financial management and ensures seamless compliance

Real-Time Financial Operations

Efficient and accurate account management

  • Post accounts in real-time and manage journals
  • Automate bank reconciliations and process vouchers
  • Handle supplier advances, settlements, and credit notes
  • Generate tax compliance reports for statutory requirements
Comprehensive Payment Management

Streamlined payment processing and tracking

  • Manage cash, bank, cheque, and online payments
  • Settle PO advances, GRN, ARN, and journal vouchers
  • AOversee staff credit management and salary deductions
  • Implement cash control and reconciliation processes
Asset & Stock Management

Effective management of financial assets and inventory

  • Track stock, consumables, and fixed assets
  • Record and manage stock consumption and asset utilization
  • Ensure accurate financial reporting for inventory and assets
  • Optimize asset management and depreciation calculations
Receivables & Credit Control

Robust management of receivables and credit

  • Monitor IP receivables and IP advance receivables
  • Manage credit control and outstanding payments
  • Process and track advances and credit notes
  • Ensure timely collection and accurate financial reporting

Seamless mobile Solutions for Enhanced Healthcare Efficiency

See how our mobile solutions deliver seamless efficiency for enhanced healthcare management

Customer Mobile App

Book appointments, pay securely, and access real-time updates

  • Book general and telemedicine appointments
  • Pay bills and view lab reports securely
  • Upload medical documents and provide post-consultation feedback
  • Check live token status and view previous appointment history
Utility Mobile App

Manage HR, services, feedback, and discharge efficiently

  • Manage HR tasks, complaints, and nursing station activities
  • Quick registration, room cleaning requests, and mobile billing integration
  • Collect OP & IP feedback and upload medical documents
  • Initiate patient discharge and order mess food
Doctor Module - Utility App

Access patient data, manage orders, records, and tasks

  • View OP, IP, EMD, UNIT OP, and UNIT IP patient information
  • Place medicine orders and service requests, manage cross consultations
  • Access and update medical records and doctor notes
  • Handle OT forms and track patient consultations
Integrated System Features

Mobile billing, package inquiries, document uploads, and feedback

  • Support for portable printers and mobile billing processes
  • Explore healthcare packages and make enquiries
  • Facilitate easy upload of medical documents and patient data
  • Collect and manage patient feedback for continuous improvement
Modules in SmartHMIS

Our Best-in-class Digital Healthcare Solutions

SmartHMIS, an all-in-one hospital management system integrated with a spectrum of new technologies and modules in a single platform.

Animated graphic showing hospital management software modules and features
ROI Calculator

Discover Your Potential Savings

Calculate how much you can save with our SmartHMIS.

Real Hospitals, Real Results

See how hospitals and healthcare networks transformed their operations with SmartHMIS.

IQRAA Hospital & Research Centre
IQRAA Hospital & Research Centre
430+Beds
16Branches

A NABH & NABL accredited hospital group in Kozhikode, Kerala. Achieved 100% paperless operations with a zero downtime Go Live, handling 2,500+ outpatients on Day 1.

Read Case Study
Mar Sleeva Medicity
Mar Sleeva Medicity
750Beds
44Specialties

A quaternary care hospital in Palai, Kerala built on the vision of a paperless hospital. SmartHMIS delivered a robust system with access to 50+ modules.

Read Case Study
Sabine Hospital and Research Centre
Sabine Hospital and Research Centre
200Beds
12Specialties

A progressive, hi-tech hospital specializing in Infertility, ART, Genetics and Gynaecology. Migrated 7+ years of patient data and achieved 100% digital patient records.

Read Case Study
Naseem Healthcare
Naseem Healthcare
430+Doctors
9Branches

Qatar’s largest private healthcare network with 9 medical and dental centers. Deployed SmartHMIS across 9 branches with zero service downtime.

Read Case Study

Our Partners’ Experience

Hear Insights from Our Partners on Their Real-Life Experience with SmartHMIS

automated hospital management system
Dr P C Anver
Executive Director
IQRAA Hospital & Research Centre
"We have been associated with SmartHMIS for the last 6 years. When faced with numerous challenges, the SmartHMIS team has undoubtedly been able to solve all our problems successfully. Their team consist of young, experts and competent individuals. Their round the clock support, services & reliability are excellent. IQRAA extends heartfelt wishes for their success in all their endeavors."
automated hospital management system
Dr. Emmanuel Parekkattu
Director Finance, Materials & Information Technology
Mar Sleeva Medicity
"When Mar Sleeva Medicity was established in 2019, our founder had put forwarded the concept of a paperless hospital. As per our vision we associated with SmartHMIS, who supported and provided us with a robust system built on a strong architecture with access to 50+ modules. The unique feature of this system is that it enables comprehensive management of the hospital system all under one umbrella."
automated hospital management system
Mohammed Jezeel N
Group General Manager
IQRAA Hospital & Research Centre
"As the General Manager overseeing 18 healthcare institutes, from primary care community clinics to tertiary super-specialty hospitals, my focus is on achieving operational excellence year after year. SmartHMIS has been invaluable in helping me make informed decisions and analyse hospital operations. I heavily rely on SmartHMIS for its effectiveness."
automated hospital management system
Dr.Sanjay Raghavan
ENT Surgeon
IQRAA Hospital & Research Centre
"I have been with IQRAA Hospital for the last 20 years, almost since its inception. Seven years ago, SmartHMIS was introduced with the goal of fully transforming our OP and IP systems into a paperless network, and we've successfully achieved that. SmartHMIS provides critical information at our fingertips. Some features, especially the mobile app for doctors, are particularly helpful. I highly recommend SmartHMIS to all medical professionals."

Client Success Stories

Hear how hospitals use our hospital management system, to improve efficiency, reduce paperwork, and enhance patient care.

Mohammed Jazeel N
Group General Manager IQRAA Hospital & Research Centre
Rev.Fr.Jose Keeranchira
Mar Sleeva Operations & Projects Director
Dr.Sanjay Raghavan
ENT Surgeon, IQRAA Hospital
Dr.Jyotish Gopinatha
Senior Consultant Nephrologist, IQRAA Hospital
Dr. Bushna Bavumon
Consultant Pulmonologist, IQRAA Hospital

Leaders Who Trust Us

Top healthcare institutions that choose our Hospital Management Software for excellence.

Insights on Healthcare

Explore our Insights on Digital Healthcare Innovations

Read More
    FAQs

    Frequently Asked Questions

    Get answers to the most common questions about SmartHMIS.

    What is Hospital Management Software (HMS)?
    A hospital management software / hospital management system (HMS) can be defined as an integrated software that handles different aspects of hospital workflows such as patient health records management, patient admission and discharge processes, staff and doctor onboarding, doctor consultation, nursing station management, insurance claim processes, etc.
    It enhances efficiency by automating administrative tasks, thereby reducing manual errors and offering real-time access to data for swift decision-making and better patient care.
    Yes, our Hospital Management System is customizable. While our all-in-one platform addresses over 95% of typical workflows, we are open to further customizations that can deliver a strong ROI for your hospital.
    Yes, our hospital management system is designed for seamless integration with existing systems. Our hospital software architecture supports integration with other software platforms, medical devices, modalities, lab machines (regardless of communication protocol), ensuring smooth data flow and uninterrupted operations.
    Our Hospital Management Software includes a comprehensive suite of modules that cover various aspects of hospital operations. These modules include the front office management module, OPD/CPOE module, pharmacy management module, LAB management module, billing module, telemedicine, admission module, discharge module, nursing station module, OT module, blood bank management module, ambulance management module, insurance module, CSSD module, etc.
    Our Hospital Management Software helps reduce operational expenditure by automating workflows, minimizing paperwork, and managing resources better, resulting in significant cost savings.
    We offer comprehensive support and training: on-site sessions, online tutorials, and a dedicated support team for resolving any issues.
    Our HMS supports better operational efficiency, cost reduction, better patient care, and better management of data; thus, it is an asset to any health facility.

    10 Year Data migrated in just

    24

    Days

    Trusted By

    5

    Hospitals

    Preferred By

    300

    Doctors

    ABHA Health records linking

    1

    in Kerala, 15th in All India

    Three medical professionals standing together, one holding a clipboard

    Future is here,
    Think Smart,
    Think     SmartHMIS

    The Complete Hospital Management System

    No commitment. No sales pressure. Just to see if SmartHMIS is right for your hospital.

    Get a Free Demo